The easiest way to work with Sharepoint files is through your OneDrive for Business app. It allows you to sync your folders and use them even when you aren’t connected to the internet. But there are also many situations where this doesn’t work. These may include space limitations on your laptop or tablet, or in cases when the library exceeds the OneDrive sync limitations. In these cases, you can map your Sharepoint folders just like any other shared folder on a network.
Here the steps needed to map the folder and then set the credentials so that you don’t have to login again.
- Login to SharePoint using Internet Explorer
- Map a folder to a SharePoint library
- Add the site to Trusted Sites
- Add your login to the Credentials Manager
We will know go through each of these steps in further detail.
Login to SharePoint using Internet Explorer
Everyone’s favorite browser is probably something other than Internet Explorer these days. However, it still serves a purpose at least for what we need to do today and you must use Internet Explorer for this process to work.
1. Login to SharePoint using Internet Explorer.
2. Click or enter your user id to move to the login screen.
3. Enter your password and be sure to click the “keep me signed in” checkbox.
Map a folder to a SharePoint library
1. Next we will Map the SharePoint folders like a network drive. Open windows Explorer by right-clicking the Start button in the lower left corner and selecting Open Windows Explorer.
2. Next click on Computer.
3. Next, click Map network drive.
4. Click Connect to a Web site that you can use to store your documents and pictures. On Welcome to the Add Network Location Wizard, click Next.
5. Select the Choose a custom network location link.
6. Next on the Specify the location of your website screen enter the address to the SharePoint document library.
Type the following into the address field: https://yourcompanyname.sharepoint.com/Your SharePoint Folder.
NOTE: Your SharePoint Folder is used in this example as a placeholder for whatever your SharePoint Folder is called. You must map to an existing folder.
7. Now you will name the mapped drive.
8. Type a name for this network location, you can name it whatever you like. In this example we named it "Client - Active". We suggest using a name that is descriptive of that library because in the future you may want to repeat this process with other folders.
9. Your drive is now mapped. Click Finish.
You have now added the Clients – Active folder under the Computer icon in your Explorer.
You can repeat the above steps to also add additional folders as needed.
Add the site to Trusted Sites
- Now we need to add the site to the trusted sites. Using Internet Explorer, locate the Tools menu and the Internet Options.
2. Go the Security tab, select Trusted Sites and then click Sites.
3. Enter the URL for the site, click Add, and check the Require server verification checkbox, and click Close.
4. Next tap the Custom level… button and scroll all the way to bottom of the list. Under User Authentication -> Login, select the Automatic login with current user name and password, then click OK.
5. Now scroll to the bottom and find User Authentication -> Logon and select Automatic logon with current user name and password. Click Ok.
Add your login to the Credentials Manager
- Locate the Credential Manager control panel. On Windows 10, just search and it should come up with just a few letters typed.
2. Open the Credential Manager and select Windows Credentials.
3. Scroll down to the Generic Credentials section, and click Add a generic credential.
4. Enter your SharePoint site, your username (email address) for Office 365, and your password.
5. Now, Restart your computer.
This process may seem like a lot of work, but it will prevent you from having to login every single time you go to SharePoint. Long term, it is definitely a time saver.
Have any other SharePoint questions?
Feel free to ask them below or contact us here!
Lucidica is the IT support team for London businesses.
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Many organisations are using SharePoint or OneDrive and have them mapped as a network drive. Unfortunately, if you haven’t mapped the drive properly you might come to all sorts of issues.
One of the issues you may encounter: when creating an Office document (Word, Excel etc) and then saving in the mapped SharePoint drive is upload failed.
To get the correct link for mapping SharePoint as a network drive you will need to:
1. Open Internet Explorer and log in with your Office365 credentials (please note this only works with Internet Explorer and no other browser â€“ This is a Microsoft limitation that cannot be changed)
2. From the Home page, navigate to Sites > Team Site > <Shared Documets> – this may vary depending on how your company has decided to name the Shared location of files.
3. Once you are in Shared Documents, from the tool bar ribbon select Library and then select Open with Explorer (this will open the Library as a standard Windows Explorer folder)
4. Once the shared documents Library is opened in Windows Explorer, select and right-click on any of the files/folders within that location and select Properties.
5. Make a note of the Location in the General tab and use it to map SharePoint as a network drive.
When mapping Sharepoint as network drive you will need to:
1. Add the following to Trusted sites in Internet Explorer:
2. Before you map a drive, login to Office 365 via Internet Explorer and tick ‘Remember my credentials‘;
3. Open the full clients address in internet explorer and make sure it opens the files without any logon prompt so
4. Go to Services and make sure WebClient service is set to Automatic;
5. When mapping a drive, make sure ‘Reconnect sign-in‘ and ‘Connect using different credentials‘ boxes are checked (make sure to use Office 365 email and password in the credentials prompt);
(you’ll be prompted twice for the username and password, make sure you fill it in twice and twice select remember credentials)
6. Go to Internet Explorer settings – Tools, Options, Connections, LAN Settings, uncheck ‘Automatically detect Settings‘ â€“ this will significantly improve the connection to SharePoint.
Hope this helps!