Sample Cover Letter For Apostille Application

If your documents require a California Apostille, you are not required to send in a cover letter.  We have prepared a California Apostille Order Form designed to make the process of ordering an Apostille in California easy.  You can simply call us for expert advise or fill-in the form to your right for a quick reply by email.

We process hundreds of documents every month through the Secretary of State’s office in Los Angeles.  Many individuals and Corporations rely on our fast same-day service to ensure their documents are processed quickly for next business morning delivery.  Apostilles only certify to the authenticity of the signature of the official who signed the documents, the capacity in which that official acted, and when appropriate, the identity of the seal or stamp which the documents bear.  The Secretary of State will never read your documents as they are only interested in the authenticity of the documents and the signature of the official who signed it.

You can view a list of documents which require a California Apostille.

Some countries may refer to an Apostille as: Certification, Legalization, or Authentication.  To keep things simple, the California Secretary of State will authenticate the documents so it will be accepted in a country who is a member of the Hague Apostille Convention.  The term Legalization process implies the same.  If your documents are to be sent to a country who is non member of the Hague Apostille Convention, then a Certificate will be used.

To keep things simple:
Hague Apostille Convention Country Members: Apostille
Non Hague Members: Certificate

Apostilles can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the California Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Either way, you have to complete a California Apostille Cover Letter.


California Apostille Authentication Request Form


Important News and Notice

Issuance of a Single Authentication Certificate:  Effective January 1, 2017, the California Secretary of State’s office will begin issuing a single Authentication Certificate for documents to be used outside of the country rather than issuing either an Apostille or Certificate depending on the country of destination.


This means that California Secretary of State is now issuing “Apostille Certificate” only for all documents destined for use outside the United States, regardless of the destination country.


Content of CA Cover Letter


The Secretary of State requires an authentication request form to know what is the service being requested and to contact the requester of the service in case of any problem. There are basic information that you must provide whenever you request an apostille from any Secretary of State in all 50 states, for example:


1. The contact information

  • Name of the person submitting the order.
  • Name of your company ” If found”
  • A daytime phone number
  • Your personal email
  • Date of submitting the request
  • Your address, or the company address


2. Document information

  • Number of documents
  • Destination country
  • Document type
  • A section for additional information if you have any special requirements.


3. Payment Information

  • The amount of your payment
  • The payment method” Money order, Check”


4. Mailing information

The return method of your package” in case of mailing service”. The Secretary of State office will return all mailed request via US postal service, regular mail. In case you prefer an alternative method, you must provide a prepaid return airway bill.

  • Prepaid return airway bill “FedEx, UPS or DHL”
  • The return address” it may differ from your address”


California Apostille Service | Mailed Orders

You can mail your CA Apostille request to California Secretary of State office in Sacramento. It is the only office that can process mailed orders


Fees: $20.00 per document

Processing time:  8 Business days


The California SOS office in Los Angeles and Sacramento can process Walk-in Apostille service.


Fees: $26.00

Processing time: one business day


California-Apostille provides expedited California document Apostille service in charge of $60.00 per document all inclusive” doesn’t include the shipping fee” and the processing time is just 3 hours. Examples of documents that we can apostille in California:


Corporate documentsCommercial Export documentsPersonal Documents
Statement of DissolutionCommercial InvoiceSchool/ College Transcript
Stock Purchase AgreementCertificate of OriginSchool/ College Diploma
Certificate of IncumbencyPacking ListTeaching Credentials
Certificate of existenceBill of Lading (Air, Ocean, Truck, Rail)TESOL Certificate
Letter of AuthorizationInsurance CertificateBachelor Degree/ Certificate
Articles of IncorporationHalal CertificateGraduate Record Examination GRE
Certificate of MergerKosher CertificateDoctorate Certificate
Company BylawsHealth CertificateMaster Degree
Business LicenseDangerous Goods CertificateAssociate Degree
AssignmentConsular InvoiceDoctorate Degree
Certificate of Good StandingPro Forma InvoiceBirth Certificate
Power of Attorney.Export LicenseDeath Certificate
Certificate of AnalysisExport DeclarationMarriage Certificate
Certificate of FormationPhytosanitary CertificateDivorce Certificate
AmendmentCertificate of AnalysisDivorce decree
ISO CertificatePre-Shipment InspectionDriver License
Technical Data SheetVeterinary certificateUS Passport
AffidavitSales certificatePolice Clearance

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